Don’t Make These 5 Common Mistakes With Your Business’s Old Tech Equipment

October 31st, 2023


Today’s most successful businesses have one thing in common: they’re constantly becoming more tech-savvy to keep pace with our increasingly digital age. However, with this evolution comes the challenge of managing old computer equipment. This process, if not handled correctly, can end up putting your business at risk of data breaches and other serious security threats. To help you navigate this tricky landscape, we’ve identified five common pitfalls that business owners often encounter when dealing with their old computer equipment. Let’s get started!

1) Failing to Erase Sensitive Data

The first — and perhaps most critical — mistake made by business owners during the hardware disposal process is neglecting to erase sensitive data from old hardware. This oversight is more common than you might think and can have severe repercussions. When sensitive data isn’t properly erased, your company’s network is vulnerable to security risks, including potential data breaches that could expose personal information. And “sensitive data” isn’t just credit card information, Social Security numbers, and email addresses — it’s anything your business considers confidential. 

Imagine if a piece of your old equipment, still housing confidential customer data, fell into the wrong hands. The consequences could be devastating for both your business and your customers, leading to lost trust, financial problems, and even serious legal implications. Therefore, it’s crucial to ensure that all data is thoroughly wiped before a device leaves your premises — and that includes more than just computers. Making sure that each mobile device, tablet, and external drive is properly taken care of is essential. After all, something as simple as a set of social media logins saved in a browser could cause serious problems.

2) Improperly Disposing of Out-of-Service Electronic Equipment

The next common mistake is the improper disposal of out-of-service electronic equipment. Many business owners may not realize that throwing away old computer equipment isn’t as simple as tossing it into the nearest trash can or recycling bin. Old computer components can contain harmful materials that, if not disposed of properly, can be toxic to the environment. This can result in significant fines for your business as well as potential legal issues. Moreover, as mentioned previously, old hardware sitting around in landfills can be a goldmine for data thieves. As a responsible business owner, it’s essential to dispose of out of service electronic equipment correctly, keeping both the environment and data security in mind.

3) Letting Old Hardware Take Up Space

Believe it or not, allowing old hardware to take up space is a mistake. It may seem harmless to let unused equipment gather dust in a storage room, but this is far from the truth. This practice not only wastes valuable real estate within your business premises but also leaves your company vulnerable to security risks — even if you’ve never failed to update your security software.

Outdated operating systems can become easy targets for hackers, and unmonitored physical hardware can be stolen, leading to potential data breaches. To protect your business technology, it’s crucial to proactively manage your old hardware—including disposing of it as soon as it’s no longer in use.

4) Delegating Disposal Tasks to Untrained Staff Members

Training employees correctly is a significant aspect of managing old computer equipment. Unfortunately, some business owners delegate disposal tasks to untrained staff members, leading to potential security mistakes.

Without proper training, your staff members may improperly dispose of out-of-service electronic equipment, fail to erase sensitive data from your equipment, or make other mistakes that could easily lead to a data breach. Therefore, anyone handling old equipment must be fully trained in secure data destruction and electronic equipment disposal.

5) Attempting Disposal By Yourself

The final common mistake is attempting to dispose of old computer equipment by yourself. While it might seem like a cost-saving measure, this decision could end up costing you much more in the long run — whether due to fines, data leaks, or other problems that can pop up when you least expect them.

Disposing of old computer equipment properly requires specific skills and knowledge. You need to ensure that no data is left behind and that all components are disposed of following environmental guidelines. This task can be daunting and time-consuming if you’re not familiar with the process.

That’s where Keystone Technology Management, one of the area’s leading data destruction companies, comes into play. With our services, you can rest assured knowing your old computer equipment will be disposed of safely and securely without the risk of a data breach, improper disposal fine, or other security threats. Our team is dedicated to providing excellent customer service, guiding you through every step of the process, and helping you avoid other technology mistakes that could put your company at risk.

Keep Your Business & Your Data Safe!

Don’t let outdated hardware become a liability. Instead, turn to the experts at Keystone Technology Management for secure, professional certified recycling and data destruction. Contact us today to learn more about our services and start protecting your business from unnecessary security risks. Let us help you navigate the complex world of electronic equipment disposal and data destruction so you can focus on what you do best — running your business!